Trainings & licences
On this page
dembrane runs trainings for people deploying it in high-risk or regulated settings - the sessions that make sure facilitators can collect, handle, and analyse sensitive conversations responsibly. Completing a training grants each attendee a one-year licence, the record that they’ve been trained.
This page is the staff side: the catalogue, scheduling sessions, completing them to issue licences, and managing the roster. It’s the Training section of the admin panel. The customer-facing view is on trainings.
What trainings are for#
These aren’t product tutorials - those live in the help resources. Trainings here are compliance trainings: structured sessions for people running dembrane where the stakes are high (sensitive cohorts, regulated processes, public consultations that demand careful data handling). The one-year licence is the evidence someone completed one.
The catalogue#
The catalogue is the set of trainings dembrane offers. You create and update trainings here. Each has a mode:
- online - delivered remotely.
- in_person - delivered face to face.
- flex - either, as the situation needs.
The catalogue is the template layer: a training defines what the session is. A scheduled session is an instance of one, with a date and a roster.
Creating and scheduling a session#
To run a training, pick or create the training in the catalogue and schedule a session - set its date and mode, then build the roster of attendees. The roster is the list licences are issued against when you complete the session, so get the right people on it first.
Tip
Build the roster as registrations come in. Licences aren't granted until you complete the session, so a last-minute change before completion is no problem.
Completing a session → granting licences#
When the session has happened, complete it. Completion grants a one-year training_license
to every person on the roster. That licence:
- Lasts one year from when it’s granted.
- Is recorded per user, so each attendee carries their own.
- Is the record other parts of dembrane can check to confirm someone’s been trained.
Important
Completing is the moment licences are issued. Get the roster right before you complete - far cleaner than issuing to the wrong list and then revoking. If someone didn’t attend, take them off first.
The roster#
The roster is the attendee list for a session - who’s expected, and (after completion) who was granted a licence. Add and remove people before completion; read it afterwards as the record of who the session licensed.
Editing and revoking licences#
You can edit a licence (correct a detail) or revoke it (remove it) when:
- The wrong person was granted one.
- Someone withdrew or shouldn’t hold a current licence.
- A correction is needed after the fact.
Revoking removes the licence; the person no longer counts as trained until granted a new one (by completing another session).
Note
A licence expires after a year on its own - you don't have to revoke it to end it. Revoke is for when it shouldn't run its full term. To renew someone, put them on the roster of a fresh session and complete it.
The training flow, end to end#
- Create or pick the training in the catalogue, with its mode.
- Schedule a session - date and mode.
- Build the roster of attendees.
- Run the session.
- Complete it → every roster member gets a one-year licence.
- Edit or revoke any licence that needs correcting afterwards.
Related#
- Trainings - the customer-facing view: what a trained user sees about their licence.
- The admin panel - the Training section and how to reach it.
- Staff overview - the admin gate that lets you run trainings at all.
- Roles & permissions - how trained users fit the wider role model.
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